Visa for the Netherlands
We are very happy to welcome you to the Netherlands for ISCOMS 2025! If you need a visa to attend, please note that you must apply for the visa yourself. We cannot contact embassies or consulates for you, but we will help by providing the documents you need from us and by giving you some guidance.
For your visa application, you will require an official invitation letter issued by ISCOMS. This invitation letter will be sent to you by email after you have successfully completed the payment for your congress ticket. The sooner you register, the sooner you will receive your invitation letter. This will help you start your visa application as early as possible and give you enough time to complete the process.
Don’t wait – register early to get support and prepare for a smooth trip to the Netherlands. We can’t wait to see you here!
Please follow the steps below to see what you need to do before travelling to ISCOMS!
1. Check on the website of the Dutch government whether you need a visa to visit the Netherlands. Do I need a visa for the Netherlands? | NetherlandsWorldwide
2. If you need a visa: please check the website of the Dutch government for the exact documents you require! Read carefully, and make sure you have all the documents to ensure a successful visa application! Applying for a Schengen visa for the Netherlands. Choose your country. | NetherlandsWorldwide
3. Most people need a short-stay Schengen business visa to visit ISCOMS, for which you can apply at the Dutch embassy or VFS Global in your country. It is different for each country, but in general they will ask for the following documents for the business visa. Note that this is a general overview of the documents most people will need for a visa application. Usually, embassies ask for other documents as well. Check the website of the Dutch government for a full overview of documents you need: Applying for a Schengen visa for the Netherlands. Choose your country. | NetherlandsWorldwide
- Schengen visa application form
- Passport
- Evidence of legal residence in the country of origin
- Photo that meets Dutch passport requirements
- Proof of travel
- Proof of accommodation
Important: If you are planning to apply for the ISCOMS Housing Hub, please note that an application for the Housing Hub alone is not sufficient for a visa application, as ISCOMS cannot guarantee a spot for you. Ensure you make reservations that are cancelable in case you are accepted into the Housing Hub. - Invitation letter from ISCOMS
You can acquire this by successfully completing the payment for your congress ticket, after mentioning that you need a visa during registration. When we receive your payment, we will issue your invitation letter as soon as possible. - Cover letter from your employer
- Proof of sufficient financial means
Important to note is that in some countries, students are financially dependent on their parents. For these countries it is important to provide your parent’s bank statement if you are a student, and your own bank statement if you are not a student. - Proof of health insurance and travel insurance
- Proof of payment of the visa fee
4. Note that this is a general overview of the documents most people will need for a visa application. Usually, embassies ask for other documents as well. Check the website of the Dutch government for a full overview of documents you need: Applying for a Schengen visa for the Netherlands. Choose your country. | NetherlandsWorldwide
5. Make sure you have all the documents before going to the appointment! If you miss any of these documents, your visa application will likely be declined, and you will not be able to refund your visa fees. The department that assesses your visa application is a closed department, which means that nobody can contact them.
6. If your visa application is declined, it is recommended that you immediately make a new appointment for a new visa application.
7. If your visa application is accepted, please send us an email (iscoms@umcg.nl) to confirm your presence at ISCOMS 2025!